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Classification
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Category
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Description
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Training Requirement
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Advisor Department
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Department
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Advisors in a departmental unit. Access allows you access to the student record in Minerva for program advising, degree evaluation, reviewing/approving course equivalencies (IUT or Study Away), and graduation recommendations.
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Graduate Program Coordinator
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Department
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Departmental staff designated as graduate coordinators according to the GPS definition, who provide support and resources to graduate applicants and students in their department. Access allows you in Banner/Minerva/MyProgress and Slate to view and process graduate admissions applications for your department, view your department's reports, view the student record (includes: applicant, and student), approve grade changes, activate course sections, create travel forms, issue course permits, etc.
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Departmental Undergraduate Program Coordinator
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Department
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Departmental staff designated as undergraduate coordinators to provide support and resources to undergraduate students in their department. Access allows you in Banner/Minerva to view your departments' reports, view transcripts and weekly class schedules, approve grade changes, activate course sections, create travel forms, issue course permits, recommend graduation, etc. |
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Graduate Program Director/Coordinator
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Department
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Academics are designated as graduate program directors according to the GPS definition in their department. Access allows you in Banner/ Minerva/MyProgress and Slate to view and process graduate admissions applications for your department, view your department's reports, view transcripts, approve grade changes, activate course sections, create travel forms, issue course permits, etc.
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G
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Graduate Program Coordinator - Mgmt
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Department
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Departmental staff designated as graduate coordinators in the Desautels Faculty of Management ONLY. Access allows you in Banner/MinervaÌýand Slate to view and process graduate admissions applications for your department, view your department's reports, view transcripts, approve grade changes, activate course sections, create travel forms, issue course permits, etc.
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ES Admissions Officer - Superuser
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Enrolment Services
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Admissions Officers in Enrolment Services are deemed as requiring system-superuser access. Access allows you in Banner/Minerva/uApply to set admission controls for undergraduate and graduate admission systems, evaluate/make decisions on undergraduate and graduate applications, evaluate/process advanced standing, view admission reports, etc.
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ES Admissions Officer - Regular
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Enrolment Services
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Admissions Officers in Enrolment Services. Access allows you in Banner/Minerva and SlateÌýto evaluate/make decisions on undergraduate and graduate applications, evaluate/process advanced standing, view admission reports, etc.
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ES Records Coordinator
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Enrolment Services
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Records Coordinators in the Management of Academic Records of Enrolment Services. Access allows you in Banner/Minerva and SlateÌýto view and update the student record (includes: applicants, students, Postdocs, and research trainees) in all aspects of records management including the electronic applicant and student files in A/X/Documentum, etc.
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ES Records Administrator
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Enrolment Services
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Records Administrators in the Management of Academic Records unit of Enrolment Services. Access allows you in Banner/Minerva/uApply to set controls for student records functions including Imaging, viewing, and updating the student record in all aspects of academic records management including the electronic applicant and student files in A/X/Documentum, viewing student record reports, etc.
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ES Scheduling
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Enrolment Services
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Staff in the Scheduling unit of Enrolment Services. Access allows you in Banner/Minerva to view and update course and schedule information for all aspects of Class Scheduling, book rooms, view course and catalog reports, etc.
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ES Service Point Professional
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Enrolment Services
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Service Professionals in the Service Point unit of Enrolment Services. Access allows you in Banner/Minerva/uApply to view all aspects of the student record(includes: applicants, students, Postdocs, and research trainees)Ìý and e-file (in A/X/Documentum), evaluate/update legal documents, evaluate deferred exams (Arts or Science ONLY), etc.
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ES Service Point Rep
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Enrolment Services
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Service Representatives in the Service Point unit of Enrolment Services. Access allows you in Banner/Minerva/uApply to view all aspects of the student record (includes: applicants, students, Postdocs, and research trainees) and e-file (A/X/Documentum), evaluate/update legal documents, evaluate deferred exams (Arts or Science ONLY).
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ES Degree Evaluation & Class Scheduling Staff
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Enrolment Services
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Staff in the Degree Evaluation unit of Enrolment Services. Access allows you in Banner/Minerva to manage degree evaluation rules and controls, view and update eCalendar, and view student records, and Class Schedule.
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ES Government Reporting
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Enrolment Services
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Staff in the Government Reporting unit of Enrolment Services. Access allows you in Banner/Minerva to manage GDEU submission/amendments, view GDEU submission/Audit reports, and view student records.
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ES Government Reporting Audit
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Enrolment Services
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Staff in ES unit responsible for Yearly Audit
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Admissions Officer Faculty
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Faculty
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Admissions Officers in the Faculties of Music, Law, Medicine (undergrad only), and Dentistry. Post Grad Dentistry, Post Grad Medicine, Religious Studies, Agriculture,Ìý Access allows you in Banner/Minerva to evaluate/make decisions on undergraduate applications, evaluate/process advanced standing, view admission reports, view e-files (in A/X), etc.
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Advisor Faculty
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Faculty
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Advisors in a Student Affairs Office. Access allows you in Banner/Minerva to view the student record for degree advising, degree evaluation, reviewing/approving course equivalencies and transfer credits (IUT or Study Away), and graduation approval.
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SCS Officer
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Faculty
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Staff in the Client Services unit of the School of Continuing Studies.Ìý Access allows you in Banner/Minerva to view and update the student record (including applicants and students) in various aspects of records management including admission, legal documents, registration, graduation, and view e-files (in A/X).
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| SCS Admissions |
Faculty |
Staff in the Client Services unit of the School of Continuing Studies.Ìý Access allows you in Banner/Minerva to view and update the Admissions record (includes: various aspects of records management including admission, legal documents, and graduation, and view e-files (in A/X).
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| SCS Registration |
Faculty |
Staff in the Client Services unit of the School of Continuing Studies.Ìý Access allows you in Banner/Minerva to view and update the student record (including applicants and students) in various aspects of records management including legal documents, registration, graduation, and view e-files (in A/X).
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SCSÌý TEMP Registration
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Faculty |
Staff in the Client Services unit of the School of Continuing Studies.Ìý Access allows you in Banner/Minerva to view and update the student record (including applicants and students) in various aspects of records management including admission, legal documents, registration, graduation, and view e-files (in A/X).
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Post Grad Medicine
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Faculty
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Staff in the Postgraduate Medical Education unit of the Faculty of Medicine. Access allows you in Banner/Minerva to view and update the student record (including applicants and residents) and e-file (A/X) in various aspects of records management including admission, legal documents, and registration.
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SAO Associate Dean/Director
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Faculty
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Associate Dean or Director of a Student Affairs Office. Access allows you in Minerva to view the student record (including students) in various aspects of records management including class lists, class photos, advising transcript, degree evaluation, and graduation, and make recommendations, when necessary.
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SAO - Faculty/School
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Faculty
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Staff in a Student Affairs Office (excludes advisors). Access allows you in Banner/Minerva to view and update the student record (including students) in various aspects of records management including registration, class lists, class photos, advising transcript, degree evaluation, grades, and graduation.
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IT Service Desk
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Other
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Staff in the ICS Service Desk. Access allows you in Banner/Minerva to view the student record (including applicants, and students) in a limited aspect to resolve queries/tickets related to student system functionality.
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ISR
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Other
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N/A |
Ìý
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SIS Student Accounts
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Other
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Staff in the Student Accounts Office. Access allows you in Banner/Minerva to view various aspects of the student record (including applicants, students, postdocs, and residents) required for the management of student fees and taxes.
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Other
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Other
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Access that is not defined by any of the existing roles.
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Scholarships & Student Aid
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Student Services
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Staff in Student Aid and Scholarship unit. Access allows you in Banner/Minerva to view various aspects of the student record (including applicants, students, postdocs, research trainees, and residents) required for the management of the scholarships and student aid processes.
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International Student Services
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Student Services
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Staff in International Student Services. Access allows you in Banner/Minerva to view various aspects of the student record (including applicants, students, postdocs, research trainees, and residents) required to assist with the visa application process and manage international health insurance.
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Residences
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Student Services
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Staff in University Residences and Student Housing. Access allows you in Banner to the Student Housing module to maintain residence information for applicants and students.
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Athletics
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Student Services
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Staff in the Athletics Administrative unit. Access allows you in Banner to manage athlete and sports information for applicants and students, as well as view reports required for government reporting and determining various eligibility requirements. |
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ES Program and Reg Control
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Enrolment Services
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Ìý
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ÌýTBA
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