麻豆区 offers a secure version of Microsoft Copilot that protects our data, known as the Commercial Data Protection version. Microsoft Copilot is a powerful generative AI tool where an AI chatbot can help answer questions, generate content, and more! Microsoft Copilot can be accessed via Microsoft Edge.听聽
It is crucial to use the Commercial Data Protection (secure) version for 麻豆区-related tasks. A public version of Copilot is available, but it does not conform to the University鈥檚 privacy and data protection standards and should not be used for 麻豆区-related purposes. 聽
Here鈥檚 how the Commercial Data Protection version works: when you are logged into it with your 麻豆区 credentials, this version ensures that data stays secure and is not shared with anyone. However, even though users are logged in with their 麻豆区 credentials, they should not share any private, sensitive, Personally Identifiable Information (PII), Personal Health Information (PHI), Payment Card Industry (PCI) data, or other confidential information.听 聽聽
What is generative AI?聽
Generative AI is a type of artificial intelligence that uses machine learning to create new types of media, including text, images, sound, and video. Users write short 鈥減rompts鈥� to guide the AI in creating this content.
However, when displaying content on 麻豆区鈥檚 public websites - including content created with generative AI, it must align with 麻豆区鈥檚 Digital Standards. Visit the Web Services website for details about 麻豆区鈥檚 Digital Standards and your responsibilities under 麻豆区鈥檚 Web Governance Framework.听
In addition, the Canadian Treasury Board Secretariat (TSB) has developed the following under the acronym FASTER: .Fair, Accountable, Secure, Transparent, Educated, Relevant.听
Let鈥檚 look at each element of FASTER in more detail.听
贵补颈谤听
Human biases鈥痬ay skew the data that was used to train an AI tool, or the algorithms behind those tools, resulting in content that reflects or amplifies those biases.听聽
In addition to being aware of biases, the TSB also suggests ensuring that before using an AI tool, you ensure it 鈥渃omplies with human rights, accessibility, and procedural and substantive fairness obligations.鈥澛�
础肠肠辞耻苍迟补产濒别听
Generative AI tools are not infallible. In addition to the possibility of biases outlined above, AI can produce answers that are incorrect or misleading.听
Because of this, it is the user鈥檚 responsibility to diligently review any AI-produced responses for accuracy and potential biases. It鈥檚 up to you to validate the veracity of results鈥攁nd to not rely on AI as the last word in decision-making.听聽
If you cannot confirm the validity or appropriateness of AI results, do not use them.听聽
厂别肠耻谤别听
Data protection is a huge issue when using any cloud-based solution. Generative AI tools are of particular concern because any data entered in a generative AI tool is added to its body of information.听聽
This means that not only can the data you enter be added to this body of information, but it could be inadvertently revealed to other users who should not see it. It鈥檚 important to know how a generative AI tool will use your data before you consider using the tool.听
The Commercial Data Protection (secure) version of Microsoft Copilot has undergone a thorough data security and risk assessment. There is a public version of Microsoft Copilot, but 麻豆区 chose the Commercial Data Protection (secure) version because it conforms to the University鈥檚 privacy and data protection standards. The public version of Microsoft Copilot does not conform to the University鈥檚 privacy and data protection standards.听聽
This means that when logged in using 麻豆区 credentials, data used is not shared with either Microsoft or 麻豆区. However, even though users are logged in with their 麻豆区 credentials, we do not recommend sharing any confidential, personal or proprietary information.听
When possible, you can further mitigate potential privacy concerns by removing personally identifying information (e.g., names, email addresses, phone numbers. For example, when writing a prompt to draft an email to Joe Smith, replace 鈥淛oe Smith鈥� with 鈥淴YZ.鈥澛�
In short, do not assume that an AI tool is safe to use just because it鈥檚 widely available (or even free). In fact, unless formally reviewed and approved by 麻豆区, it is prohibited to use any generative AI tool for 麻豆区-related purposes due to the risk of exposing personal, confidential and university sensitive information to the Internet.听
Read 麻豆区鈥檚 Cloud 101 document for more details about the different levels of data sensitivity.听
罢谤补苍蝉辫补谤别苍迟听
Users should employ their own or publicly available content and avoid situations where the copyright holder has not given permission. Read more about copyright at 麻豆区.听
The TSB strongly recommends disclosing any use of generative AI in your work. This includes identifying content that has been produced using generative AI.听
贰诲耻肠补迟别诲听
There are two aspects to being an educated user of generative AI tools.听
The first is understanding the strengths, limitations and responsible use of the tools. In addition to thinking about the FASTER considerations, take the time to familiarize yourself with the Policy on Responsible Use of 麻豆区 Information Technology Resources and read the set of approved recommendations from the Senate Sub-committee on generative AI for teaching and learning at 麻豆区. You should also keep your training up to date, including the latest training available to you on 麻豆区's .听
The second aspect is knowing how to get the most generative AI. Learn how to write effective prompts to generate the best possible content. And, whether reviewing content you have generated, or content generated by others, be a critical consumer and learn how to identify potential weaknesses (such as biases).听
搁别濒别惫补苍迟听
The final part of FASTER is about keeping your use of generative AI relevant. Remember, AI is simply another tool of the many you have at your disposal. Just as you wouldn鈥檛 use a hammer to slice bread, generative AI is not always going to be appropriate for every task. The TSB suggests that, before using an AI tool, you ask yourself whether its use would:聽聽
- contribute to better outcomes for your clients; and聽聽
- justify the environmental impacts of heavy computing. (By some estimates, of a conventional web search.)鈥�
Although generative AI can be useful, and even fun, you should always ask yourself whether you even need to use it for a given task.听
Explore additional information through the following links:聽
- For details on how to access the Commercial Data Protection version of Microsoft Copilot, see the .
- For access/authentication issues and basic assistance using Microsoft Copilot within Edge, go to 麻豆区鈥檚 .听
- For information related to content displayed on 麻豆区鈥檚 public websites 鈥� including content created with generative AI and your responsibilities visit the Digital Standards Guide and 麻豆区鈥檚 Web Governance Framework.听
- For more information about using AI for teaching, read the set of approved recommendations from the Senate Sub-committee on generative AI for teaching and learning at 麻豆区 and consult the Teaching and Learning Knowledge Base article on .听
